Welcome to Rally UP's team officer system. This guide explains what each role can do and how to manage your team's leadership.
The Three Officer Roles
President: Full Control
The president runs the team and has all permissions:
- Roster management: add, remove, or edit athletes
- Team profile & kit: edit the team name, logo, colors, and apparel
- Announcements: post updates to the team
- Brand pipeline: discover brands, pitch them, and manage sponsorship negotiations
- Calendar: schedule practices, games, and events
- Finances: view deal terms, set athlete revenue-share splits, manage payouts
- Officer powers: add or remove VP and Treasurer, transfer the presidency, and sign sponsorship contracts
One president per team. Only the president can add/remove officers or transfer the presidency.
Vice President (VP): The President's Right Hand
The VP handles day-to-day operations and helps the president:
- Roster management: add, remove, or edit athletes
- Team profile & kit: edit the team name, logo, colors, and apparel
- Announcements: post updates to the team
- Brand pipeline: discover brands, pitch them, and manage sponsorship negotiations
- Calendar: schedule practices, games, and events
What the VP cannot do: The VP cannot manage finances, add/remove officers, transfer the presidency, or sign sponsorship contracts. These are president-only.
One VP per team.
Treasurer: Finance Guardian
The treasurer oversees the team's money:
- Deal financials: view all sponsorship deal terms and financial details
- Revenue splits: set and adjust how athlete revenue-shares are split among the team
What the treasurer cannot do: The treasurer cannot manage the roster, edit the team kit, post announcements, manage the brand pipeline, or use any president-only powers.
One Treasurer per team.
How the President Adds or Removes an Officer
Adding a VP or Treasurer
- Go to your Team dashboard
- Click the Admins tab
- Under "Add Officer," enter the teammate's Rally UP account email
- Select the role: VP or Treasurer
- Click Add
The teammate must already have a Rally UP account. They'll be notified of their new role.
Removing an Officer
- Go to your Team dashboard
- Click the Admins tab
- Find the officer you want to remove
- Click Remove
The officer is removed immediately and will lose access to their role's powers. Their Rally UP account remains active.
What Happens When a President Leaves?
Planned Handoff: The President Transfers
If you know you're leaving and want to pass the torch:
- Go to your Team dashboard → Admins tab
- Click Transfer Presidency
- Select who takes over (usually the VP, but can be any eligible team member)
- Confirm
The new president has full control immediately. You become a regular team member.
Unplanned Departure: The VP Steps Up
If the president leaves without transferring and the team has a VP:
- The VP waits 30 days from when the president last signed in
- After 30 days, the VP can click Assume Presidency in the Admins tab
- The VP becomes the new president
This 30-day rule protects active presidents from being pushed out and gives the president time to re-engage if they're just busy.
Ultimate Authority: School Access Code
Each team has a school access code. Whoever has this code can reclaim or reset the presidency. This is the school's final authority. If there's a dispute or the team needs help, Rally UP support can assist.
Important Notes
- Nobody can delete a team. Officer roles and team membership are always changeable.
- Removing someone from the roster never deletes their account. They keep their Rally UP profile and can join other teams.
- Officer changes take effect immediately. The new (or removed) officer sees the change right away in their dashboard.
- Questions? Reach out to Rally UP support if you need help managing officers or resolving disputes.